1、 Introduction to MIS System Functions

1. MIS Overview

1.1 Function Introduction
1.1 Functions

The MIS system is guided by enterprise resource planning and aims to unify the flow of funds, information, workflow, and logistics in power plants. It integrates all information of power generation enterprises on a unified platform and establishes a modern power plant production management system with ERP functions based on enterprise equipment asset management.

The Management Information System (MIS) is guided by the principle of planning a corporation’s resources, and aims to unify the flow of funds, information, work and materials in a power station. It puts all the information on the same platform, establishing a modern plant production management system that is based on equipment and logistics management and with ERP function.

1.2 System advantages:
1.2 Advantages:

1.2.1 Improved the core competitiveness of the enterprise
1.2.1 Improving competitiveness

Through the comprehensive application of MIS system, enterprises can shorten their response time to problems, reduce their operating costs, increase their efficiency, and enhance their competitiveness.
Full application of MIS shortens time spent on solving problems, reduces operating costs, and increases efficiency.

1.2.2 Business Process Standards and Knowledge Sharing
1.2.2 Standardized operating flow and knowledge sharing

Through the MIS system, the operation, maintenance, planning/scheduling, finance, materials, engineering management, documentation and other information within the enterprise will be organized into a standard workflow centered around equipment operation and maintenance. This will enable a complete and standardized set of work methods, including pre planning, in-process control, post reporting and analysis, as well as experience accumulation and knowledge sharing.

MIS creates standardized working processes based on equipment operation and maintenance involving information related to operation, maintenance, planning, finance, logistics, project management, and files. A complete and standardized working mode involving prior planning, control, and post-event report and analysis. It performs experience accumulation and knowledge sharing.

1.2.3 Value embodiment
1.2.3 Value realization

Improve office efficiency by 50%. Increase working efficiency by 50%
Reduce equipment shutdown time by 10-20%
Increase equipment reliability by 20-30%
Increase maintenance efficiency by 10-70%
Reduce inventory holding costs by 10-25%
Extend equipment service life by 10%
The accuracy of spare parts stock reaches 95%
Reduce maintenance costs by 20-60%

1.2.4 Help enterprises achieve overall business goals:
1.2.4 Assistance in realization of commercial targets

Understand and track the company's asset status, follow and trace assets
Reduce equipment failure rate
Reduce unplanned downtime
Reduce maintenance and operation costs
Improve equipment reliability
Enhance management of spare parts suppliers
Improve the level of quality, health, safety, and environmental management improves management skills relating to quality, health, safety and environmental protection
Improving overall efficiency

1.3 System Features:
1.3 Features

1.3.1 Complete the safety production information of the power plant, classify and report it, and provide reliable basic data for comprehensive analysis and economic indicators.
1.3.1 MIS collates power generation safety information and classifies and reports it to provide base data for overall analysis and economic indices.

1.3.2 Comprehensive and classified statistics should be conducted on the management and technical transformation information of power plant equipment to improve the level of equipment integrity, shorten the time required for equipment maintenance projects as much as possible, reduce maintenance costs, improve the equivalent availability coefficient of the unit, strengthen the assessment of equipment maintenance personnel, and promote the comprehensive improvement of the production level of the enterprise.
1.3.2 It analyzes, classifies and calculates information relating to plant management and technological upgrades for improving equipment completeness. It shortens times required for equipment repairing and overhaul and reduces maintenance costs, improving unit availability. It enhances evaluation of maintenance personnel, thus increasing the plant production quality level.

1.3.3 Strengthen plan management, improve prediction level, use advanced models and methods, optimize scheme selection, and assist level leaders in decision-making.
1.3.3 It enhances planning management and improves prediction skills. It uses advanced models and methods and provides optimized solutions to assist management with decision-making.

1.3.4 Fully reflect financial, personnel and labor management, material supply, fuel management, and employee training information, grasp business dynamics, optimize business management, and improve work efficiency and economic benefits.
1.3.4 It presents information about finance, human resources, payroll, material supply, fuel management and employees training, allowing users to understand state of operations, optimize management, and improve working and economic efficiency.

1.3.5 Provide modern office tools, improve office efficiency, utilize computer and network functions to provide information services, assist production management, provide information management, and promote diversified business income.
1.3.5 It provides modern methods for handling office business. It takes advantage of computers and the Internet for information service provision and assisting in production management. It has information management to promote multiple operations.

1.3.6 Incorporate the online production information of the existing unit monitoring system into the management information system, provide unit operation status and some statistical data, improve the production statistics system, and achieve automatic generation of statistical data reports.
1.3.6 It incorporates on-line production information from supervisory system of existing units into MIS and provides unit operation data and partial statistical data to perfect the production statistical system and to automatically produce the statistical data reports.

1.3.7 Provide comprehensive information services and partial auxiliary prediction and decision-making information services. Provide comprehensive information services for senior leaders of enterprises, as well as partial information services to assist in prediction and decision-making.
1.3.7 It provides integrated information services and partial assistant predication and decision making services for senior management.

Maintenance, training, and after-sales service of MIS system

2．Maintenance, Training and After-sale Services

2.1 Maintenance
2.1 Maintenance

2.1.1 In terms of institutional construction, introduce some regulations and assessment standards that are conducive to the stable operation of MIS system
2.1.1 Regarding system establishment, regulatory systems and evaluation standards should be drawn up which benefit the stable operation of MIS.

2.1.2 Regularly maintain computer networks and equipment.
2.1.2 Scheduled maintenance should regularly be carried on the computer network and computer devices.

2.1.3 Necessary restructuring and revision of non compliant MIS system processes and regulations.
2.1.3 Rules and processes which fail to comply with MIS requirements should be re-arranged or modified.

2.1.4 Regular or irregular MIS knowledge training must be provided to relevant personnel.
2.1.4 Personnel associated with MIS must be trained periodically or when necessary.

2.1.5 Establish strict permission management, apply effective technical means and management measures to prevent computer viruses from invading the system, and prevent data from being illegally stolen.
2.1.5 Strict entry authorization should be established. Effective technical procedures and management measures should be applied to prevent the system from being invaded and prevent data from being accessed illegally.

2.1.6 Develop an effective data backup system and conduct regular security checks on backup data.
2.1.6 An effective data backup system should be drawn up and periodically inspected for safety.

2.1.7 Configure professional computer management personnel and conduct separate training and assessment.
2.1.7 Professional computer management personnel should be assigned to the system, and they should be trained and evaluated individually.

2.1.8 Classify software fault descriptions, analyze and summarize them.
2.1.8 Fault descriptions of the software and analytical conclusions should be carried out.

2.1.9 If necessary assistance is required remotely by a software engineer.
2.1.9 Software engineers should be contacted for remote assistance if necessary.

2.2 Training
2.2 Training

Provide English software operation manuals and corresponding training, including application operation training and administrator training.
Provide software operation instructions in English and give corresponding training both on application operations and administrators.
Application operation training: Training for ordinary operators on the application of this system to handle business knowledge.
Operator training: training for standard operators covers professional knowledge of system usage.
Application administrator training: Provide professional MIS system maintenance knowledge training and fault handling training for system administrators.
Administrator training: training for system administrators covers professional maintenance knowledge of MIS and fault handling.

2.3 After sales service
2.3 After-sale services

2.3.1 After the overall acceptance of the software system, the warranty period is one year, during which free technical support will be provided
2.3.1 The warranty period of software system is one year after it passes the overall acceptance. There is free technical support during the warrranty period.

2.3.2 When there is a problem with the application software, users need to understand the fault phenomenon and record it on the "Application Software Fault Registration Form", while doing a good job in fault isolation and qualitative work. Free submission of solutions to users during the warranty period.
2.3.2. When a software fault occurs, the users need to understand the nature of the fault and record it in the Applications Failure Log as well as taking fault isolation and characterization measures. Solutions are provided to users for free within the warranty period.

2.3.3 After the engineer arrives at the site, analyze the fault based on the "Application Software Fault Registration Form" provided by the maintenance personnel, select different service strategies according to the fault level, conduct testing after the service is completed, and regularly track the problem.
2.3.3 The engineer, after arriving on Site, should analyze the fault(s) on the basis of the Applications Failure Logs provided by the maintenance personnel and select appropriate service strategies according to the fault class. Confirmation should be carried out after the fault is repaired and the problem tracked regularly.

3、 Equipment and spare parts list for MIS system
3．Equipment and spare parts

3.1. The MIS system serves all main and auxiliary equipment in the power plant, providing basic data entry functions, equipment operation information, equipment maintenance processes, equipment spare parts and other management services for these equipment.
3.1. MIS covers all of the main and auxiliary equipment in the plant. As such, it provides management services relating to basic information entry function, equipment operation information, equipment maintenance processes and equipment spare parts.

3.2 The operation of MIS system requires two parts: hardware equipment and software. The hardware includes: central switch, secondary switch, database server, backup server, WEB application server, client, printer, scanner, and network equipment. The software includes MIS application software, database software, operating system software, Microsoft Office suite, backup software, etc.
3.2 The operation of MIS system relies on hardware equipment and software. The hardware includes: central exchanger, secondary exchanger, data base server, backup server, WEB application server, users end, printer, scanner, and network equipment. Software includes: MIS application software, database software, operation system software, Microsoft office suite and backup software.

3.3 Through the spare parts management module in the MIS system, it is possible to manage the spare parts of all equipment in the power plant, including spare parts inventory, spare parts status, spare parts inventory, etc. This system only provides information management functions for spare parts. The list of spare parts is entered into the system by power plant staff based on the actual situation of the power plant.
3.3 Spare part management block in MIS system can manage the spare parts of all equipment in power plant on registration, status and storage of spare parts. This system provides solely on information management function to spare parts, and the spare parts list is input into the system by power plant personnel taking the practical condition of power plant as basis.